Frequently Asked Questions
Ordering and Payments
Q: How does pre-ordering work?
A: Pre-ordering is ordering an item that is not in-stock for delivery at present. We normally launch a product (normally a collectible statue or another limited edition item) in advance of it being made/ready to be sent to you. At the time of launch we take orders (i.e. pre-orders) from customers who want to secure the item so that they don’t miss out when it is finished and ready to be delivered. There is a 10% non-refundable deposit when you pre-order an item which will be forfeited if you decide to cancel the order. No deposit is payable on an in-stock item as you’ll need to pay for the item at the time of purchase as this isn’t a pre-order situation. You will not be required to make any further payments until the product is ready to ship to you unless you’ve choose to the payment plan (i.e. instalment plan) option.
Q: How does the installment payment option work?
A: Your installment (and credit card) payments are taken on our behalf by a third party payment service provider called Worldpay.
If you select the payment plan as your payment option at the time of placing your pre-order or you subsquently change to the payment plan option after placing your per-order, your payment for the full amount for that item will be broken up into several smaller payments as chosen by you and paid over several months leading up to the delivery of your order to you.
Q: How often will an instalment payment be taken?
A: The first payment taken will be the 10% non-refundable deposit payable on placing your pre-order. The time for paying your first instalment payment depends on the number of instalment payments to be made. We try to break up the instalment payments on a monthly basis with the final instalment payment being due at the time the item is ready to be shipped to you.
On a pre-order item with 3 instalment payments, the first instalment payment will be due approximately 2 months before the item ready to be shipped to you, the second instalment payment will be payable about 1 month before the item is ready to be shipped to you and the final (third) instalment payment will be payable when the item is ready to be shipped. The final payment will be collected when the item is at our warehouse and is ready to be shipped to you. Sometimes it may be more (sometimes less) than month between installment payments if there are changes to the production schedule (i.e. delays in production or delays in the sea freight of the item to our warehouses).
Q: Can I change to a payment plan or cancel my payment plan after placing my pre-order?
A: Yes, please contact firstname.lastname@example.org but please note that it may be difficult to do so if instalment payments have already been taken for the item you have pre-ordered.
You can view your payments, change your credit card details and/or cancel your payment plan on WorldPay's website at https://secure.worldpay.com/fp/jsp/common/login_shopper.jsp.
Please refer to the FAQ "My financial situation has changed, can I cancel my order?" as to the financial consequences on cancelling your per-order.
Q: How does the payment plan work?
A: If you select the payment plan as your payment option at the time of placing your pre-order, your payment will be broken up into several smaller payments over several months leading up to the delivery of your order to you. The first payment will be the 10% non-refundable deposit payable on placing your pre-order. When the first instalment payment is due will depend on the number of instalment payments to be made. We try to break up the instalment payments on a monthly basis with the final instalment payment being due at the time the item is ready to be shipped to you.
On a pre-order item with 3 instalment payments, the first instalment payment will be due approximately 2 months before the item ready to be shipped to you, the second instalment payment will be payable about 1 month before the item is ready to be shipped to you and the final (third) instalment payment will be payable when the item is ready to be shipped. The final payment will be collected when the statue is at our warehouse and ready to be shipped to you. Sometimes it may be more (sometimes less) than month between instalment payments if there are changes to the production schedule (i.e. delays in production or delays in the sea freight of the item to our warehouses).
Q: Can I change to a payment plan after placing my pre-order?
A: Yes, please contact email@example.com but please note that it may be difficult to do so if instalment payments have already been taken for the item you have pre-ordered.
Q: What does “Order pending” mean?
A: Your order is pending because the final payment is yet to be processed (i.e. we take a 10% non-refundable deposit when you place a pre-order). You will only be charged the final payment when your product is ready to ship to you unless you have chosen to pay using the payment plan option (see the FAQ about about the payment plan). We will not charge you for the product if we do not have it in stock or if the item is not ready to be shipped. Before you are charged the final payment, you will receive an email from us asking you to check your shipping address and credit card details. Once your payment is processed, the status of your order will be changed from “Pending” to “Processing” and then to “Shipped” when it has been shipped to you.
Q: What is the “wait list”?
A: If you ordered an item and the order mentions that you have been wait listed, it means that there are a lot of other customers that have ordered the item before you and that the item is assumed to be out of stock. However, because wait listed items are generally items that are either pre-order or on hold due to low inventory, if a buyer cancels their order the item would then be available to the next person on the wait list and so on. You will need to pay a 10% non refundable deposit even if the items are on wait list, but if we are unable to fulfill your order then this will be refunded back to you. So if you find yourself on the wait list, the worst case scenario is that you (unfortunately) you will miss out on the item so be quick to place your order.
Q: What currency is your site using?
A: All prices are listed in US Dollars.
Q: What method of payment do you accept?
A: We accept Visa and Mastercard. We do not accept payment by Bitcoin or Amex.
Q: Do you accept payment by Paypal?
A: Paypal is possible, but as opposed to Visa and Mastercard, we will take Paypal payments manually (Paypal fees are ridiculously high for us). If you want to use PayPal then you will need to checkout as you normally would then upon being re-directed to WorldPay (to authorize the payment) you will need to press the back key (and not cancel payment), that way the order gets placed successfully just with a 'pending payment' status. If you do this then please leave your PayPal e-mail in the comments box for identification. Youwill then need to forward the payment in USD (deposit for pre-order and full payment for in-stock) to our PayPal account which is firstname.lastname@example.org noting your order item(s) and order number in the comments box. You may also choose payment plan for your order, but it'll be your responsibility to forward payment on the dates shown upon ordering. Please make sure all payments are in USD because if it is any other currency then we will refused the payment and deduct the fixed transaction fee as imposed by PayPal.
Q: How long does it take to process my payment?
A: It generally takes 1 business day to process payments. However, it can take longer depending on website traffic and public holidays.
Q: My card has expired/been changed, how do I update this for my pending order?
A: The temporary solution would be for you to use this link: https://www.gamingheads.com/change-credit-card.html. This is the link that allows you to enter a new credit card for your previous orders but please make sure you have no products in your cart before continuing otherwise it will throw up an error.
Q: My financial situation has changed, can I cancel my order?
A: Yes, please send over your order number to email@example.com requesting a cancellation.
Please note, we will charge you a cancellation fee of US$20.00/instalment for cancellations occurring after each due date for payment of an instalment amount under the plan payment for the Product. This is in addition to the forfeiture of the Non Refundable Deposit paid for the Product. For example, if you select a three (3) instalment payment plan option, we will charge you a cancellation fee of:
1. US$20.00 for cancellations occurring after the due date for payment of your first instalment amount under the payment plan for the Product;
2. US$40.00 for cancellations occurring after the due date for payment of your second instalment amount under the payment plan for the Product;
3. US$60.00 for cancellations occurring after the due date for payment of your third instalment amount under the payment plan for the Product.
The later you cancel your order under a payment plan the greater the amount payable as a cancellation fee.
Q. I want to cancel my order for an in-stock item, how can i do this?
A. We understand you change your situations can change even for in-stock orders and we can cancel such orders, but please note a US $20.00 admin/cancellation fee will be applied to every order if you request for a cancellation. On top of this, if order has already been shipped then the shipping cost will be also be deducted.
Q: I have been charged by WorldPay on behalf of The IP Factory Limited, is this you at Gaming Heads?
A: Yes, payments will be charged via WorldPay on behalf of us (The IP Factory Limited).
Q: If a product is sold out, will you be making anymore?
A: No, not for our limited edition items. Once a limited edition item is sold out we won't be making any more or getting any more in stock, so be quick to get your order in so that you don’t miss out because once they’re gone they’re gone.
Q: If a product states that it is sold out in my area but that is available in other areas, can I have it shipped to my area?
A: We can but the shipping costs will be higher and the risk of the item being damaged in transit is greater. If you accept this then you can e-mail us at firstname.lastname@example.org to request a shipping quote.
Shipping and Delivery
Q: When is an item expected to be shipped?
A: Our Facebook page has the most updated expected shipping dates. Check out our facebook page at: https://www.facebook.com/gamingheads/ The Gaming Heads Collective (https://www.facebook.com/groups/1699802543616105/) is also a great source of information about all things Gaming Heads related.
Generally we say to allow up to 10 working days for newly released items to ship.
Q: My order has been shipped to the wrong address, can you divert the package?
A: Most of the time we can divert it if there is sufficient time, but if it was due to you not checking your order information before shipment then this could incur an additional charge which you would be responsible for.
Q: How do I update my address for a pending order?
A: You must e-mail us your new address to email@example.com quoting your order number in question. Please make sure to include your new address in the correct format ie. street address & number, city, state, zip/post code and country.
Q: Why are you unable to fulfill my order?
A: Please note that all shipping costs to remote destinations such as Hawaii, Alaska, PO BOX addresses etc may incur further additional shipping fees.
Q: How much does it cost to ship an item to a particular destination?
A: We have a shipping calculator in the shopping cart page when you place your order. Please contact customer service at firstname.lastname@example.org if there is no shipping cost estimate for your delivery address.
Q: What happens if I'm not home when my order arrives?
A: We will email you when your order has been shipped out to you. The delivery company will attempt delivery at your address 2-3 times after which, if they are not successful, they will give up and will return your order back to our warehouse :( We'll then contact you again. A re-shipping fee will be charged to send out the shipment again.
If you want to cancel your order after it has been returned back to us we will refund the purchase price to you but not the cost of shipping and delivery.
Q: How long will my order take to arrive?
A: We have warehouses located in the US, the UK and Asia. It generally takes 4-6 business days (not including weekends) if we are shipping domestically. However, shipping from our Asia-Pacific warehouse to places like Australia may take up to 2 weeks for the item to be delivered.
Q: My country is not listed in places you to which you ship. Does that mean you can’t send it to me?
A: Not necessarily. In these situations, we recommend you organize a 3rd party courier. We can have your item shipped to the 3rd party of your choosing, who then should be able to ship your order to your location.
Q: I have placed an order for multiple items - is combined shipping possible?
A: Unfortunately not. We are unable to offer a combined shipping price because the 3rd party we have contracted for warehousing and shipping charges per item picked, packed and shipped, regardless of weight and size etc. In other words, if we are to ship 7 items, regardless of how big or small they are, we both get charged 7 times :(
Q: Do I have to pay import tax?
A: This varies from country to country but you are responsible for any import taxes and/or duties that you payable on the delivery of your order into your country. If we ship domestically from our warehouses (US, EU) and your order doesn’t cross any borders for taxation purposes then there is no import tax.
Q: Are custom orders possible?
A: Unfortunately not. We are unable to do custom orders without the permission of our licensors.
Q: The packaging the product came in is damaged. Is it possible to have the packaging replaced?
A: Generally the answer is no as we don’t make extra packaging. We do appreciate the importance of packaging but consider the purpose of packaging is to protect the product itself and that the packaging is not actually part of the product.
Q: My item was damaged when it arrived. What can I do?
A: Please contact us at email@example.com and provide us with details such as your order number as well as photo evidence of the damage. This helps us to assess the damage and what can be done. Please contact us within 30 days of receipt as per our returns/replacement policy (https://www.gamingheads.com/returns)
Q: How do the Reward Credits work?
A: For more information about how the Rewards Credits are earned and can be spent please go to: https://www.gamingheads.com/rewardpoints-policy/
Q: Why have my Reward Credits not been updated?
A: Reward Credits should be added to your 'On Hold Points Balance' when your order is shipped to you (i.e. the status of your order is listed as being 'Complete' when you log into your account). It usually takes at least 45 days for your Rewards Credits to be moved from your 'On Hold Points Balance' to your 'Available Points Balance' provided you have not returned your purchase in accordance with our Returns Policy. If you do return your purchase in accordance with our Returns Policy then your Reward Credits will be null and void and will not be added to your 'Available Points Balance'. You can only use the Rewards Credits in your 'Available Points Balance'. If your Reward Credits have not been added to your 'Available Points Balance' after about 45-50 days following completion of your order, please send contact us at firstname.lastname@example.org with the details of your order.
Q: Can I use my Reward Credits on an existing order or can I cancel an existing order and re-order the same item and use my Reward Credits on that new order?
A: No. Reward Credits can only by used with new orders for items not previously ordered by you. A cancellation and re-order of the same item will not be considered a new order for a new item.
Refer a Friend/ Affiliate Program
Q: How do I refer a friend and get rewarded for it?
A: Please follow the sets below:
1. Log into your account via www.gamingheads.com
2. Go to: My Account -> My Rewards -> Refer Friends.
3. Copy the link under ‘Link/Coupon to share’ and send it to your friend!
4. Alternatively you can send them an e-mail, share via Facebook and share via Twitter.
5. As soon as your friend has registered an account you get 100 Reward Credits^.
6. When your friend places their first order they will get 5% off the listed item price for their order excluding shipping.
7. You both get Reward Credits equivalent to the item cost of your friend’s first order 30 days after they have paid for their first order*.
It's as simple as that!
What you get:
100 Reward Credits upon account registration by your friend
*1 Reward Credit for every US$1.00 spent by your friends for their first order excluding shipping
What your friend gets:
5% off the listed item price for their first order excluding shipping
*1 Reward Credit for every US$1.00 spent by them for their first order excluding shipping
^applies to new customers only. Your friend cannot have the same email, payment or delivery address as you.
Q: We would like to open an Wholesale Account. Is this possible?
A: Yes this is possible. Send the details of your business, such as your store’s street address and/or website, a copy of your business license (and/or resale certificate if applicable) and information on the type of products that you currently sell to email@example.com and we’ll get you started. We’ll need a bit more information later about you and your business if we decide you proceed with your wholesale account application.
Please note that we can only sell our products to those with a brick-and-mortar and/or their own online store selling toys, comic books, geek/pop-culture merchandise and/or collectible statues. We cannot sell to businesses that sell or intend to resell our products on third party eCommerce sites like eBay or Amazon.
Q: How do I validate/authenticate my product?
A: Firstly you must log into your account via www.gamingheads.com
1. Select My account
2. Select Authentication
3. Fill in all the relevant information. (Serial no = statue number)
Validation is only available for our collectible statue and other limited edition products.
Q. Can i get the same number as my previous statues within the same line?
A. Firstly, you'll need to authenticate your item via your account as per the question above. Secondly, you'll need to place the order as early as possible. We try to assign the same product numbers for our customers on a first come first serve basis ie, someone else with the same number for a different statue (in the same product range) is also eligible for this. If the items have already started moving to our warehouses and you place your order after this begins, then you may not receive the same number so it's best to contact customer service at firstname.lastname@example.org first.